Privacy Policy

City of Llandaff Pétanque Club (CoLPC): The Boathouse, Bridge Rd, Llandaff, Cardiff CF5 2PT

Email: secretary@llandaffpetanque.club

The club currently collect and process the following information:

• Name
• Address
• Phone number
• Email address
• Date of birth
• Home mobile
• Emergency contact details

The personal information we process is provided to CoLPC directly by you for the following reasons:

• So we may admit you as a member to the club
• So we may inform you about changes to your membership
• So we may inform you about club events

We use the information that you have given us only in order to communicate with you.

We may share this information with Llandaff Rowing club (LRC) for the purpose of accessing their social facilities if they require.

We may also share this information with other members for the purposes of communication during competitions, social events etc.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. If you do remove your consent your membership of the CoLPC will cease.

You can do this by contacting the secretary secretary@llandaffpetanque.club

(b) We have a legitimate interest.

Your information is securely stored electronically.

We keep your information whilst you are a member of the club. If you cease to be a member, we will then dispose of your information by deleting any online copies of your data and deleting any hard copies within 6 months.

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at secretary@llandaffpetanque.club if you wish to make a request.

If you have any concerns about our use of your personal information, you can make a complaint to us at secretary@llandaffpetanque.club.

You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

Our ICO Registration reference is ZB668665